EU4Business: Connecting Companies

Calls

CALL FOR PROPOSALS

The object of this Call for Proposals is to identify, for each economic sector EU4BCC project addresses, a partnership of EU and EaP Business Support Organisations having a keen and common interest in elaborating, managing and implementing actions under the supervision of the relevant Sectorial Consortium.

Actions to the implemented (twinnings, B2B matchings and study visits) by sector:

  • Bio/organic Food sector: 12 actions
  • Wine sector: 11 actions
  • Tourism sector: 12 actions
  • Textiles sector: 12 actions
  • Creative Industries: 12 actions

Deadline to submit proposals:
FRIDAY 30 APRIL 2021 | 17:00 (Brussels time)

Candidates interested to apply are invited to submit an application in accordance with the rules set out in the call for proposals.

In order to submit your proposal please follow the link below:

Annexes:
Annex to Part A:
Annex 1 Logical Framework
Included in Part C:
• Annex 1 – Declaration of the lead applicant for the lead applicant only
• Annex 2 – Declaration of Honour for all applicants
• Annex 3 – Mandate for co-applicant (Power of Attorney) for co-applicant(s) only
• Annex 4 – Previous experience for all applicants
• Annex 5 – Composition of the team for the lead applicant
• Annex 6 – CVs of the staff for all applicants (Technical capacity and relevant staff CVs)
• Annex 7 – Financial identification form for the lead applicant only
• Annex 8 – Statement turnover for all applicants
• Annex 9 – Checklist filled in for lead applicant
• Annex 10 – Annual accounts 2018, 2019 for the lead applicant only

FAQ

This section will be produced on the basis of the questions received through the project’s contact email (eu4bcc@eurochambres.eu), during the networking sessions, and during the presentation of the call for proposals. Please note the project team is not allowed to give answers to questions by email and this is the reason why this FAQ section has been created.
The FAQ will be updated on a weekly basis.
The deadline to ask for clarifications concerning this call is Friday, 9 April (17:00, Brussels time). The last update of the FAQ will be published on Monday, April 19 (17:00, Brussels time).

SUBMISSION

No, only the EU lead applicant must register to the submission system and submit the full application.

ELIGIBILITY

A partnership of EU and EaP Business Support Organisations (BSOs) that are keen to implement actions in the following selected sectors: Bio/organic Food, Wine, Tourism, Textiles and Creative Industries.

To be eligible, the lead applicant must be:

  • a private or public legal entity
  • a non-profit making entity
  • established in a Member State of the European Union (Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden).

To be eligible, the co-applicant(s) must be:

  • a private or public legal entity
  • a non-profit making entity
  • established in one of the Eastern Partnership (EaP) countries (Armenia, Azerbaijan, Belarus, Georgia, Moldova and Ukraine).

The partnership must include an equal number of applicants from the EU and the EaP countries. E.g., if the partnership has four members it should have one lead applicant and one co-applicant from the EU and two co-applicants from the EaP region.

In that case (4 BSOs applying), one of the co-applicants needs to be:

  • established in a Member State of the European Union (Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden)

Yes, the same non-profit BSO can apply for a maximum of two actions within the same sector or within two different sectors. In both cases, two different proposals will need to be prepared and submitted. Please keep in mind that the two applications need to be done for two different types of action (i.e. not two study visits, but a study visit and either a twinning or a B2B matching).

Yes, if the BSOs partnership can demonstrate its capacity and relevance in both sectors. Two separate proposals are expected to be submitted. At the same time, please make sure that each of the members of the BSOs partnership takes part in a maximum of 2 applications in 2 different sectors. If one of the participants is involved in 3 or more proposals, none of the submitted proposals will be evaluated.

Yes, as long as the 2 proposals are targeting 2 different types of action.

The applicants need to be a public or private legal entity and non-profit organisation. They will have to provide a copy of the statutes. Should the statutes not be in English, the BSO is required to send an English translation of the specific article indicating the non-profit making status.

The call is open for Business Support Organisations that include, among others, the following:

  • Business associations
  • Chambers of Commerce
  • Employers’ federations
  • Women associations
  • Sectorial federations
  • Local and regional economic development agencies established in the eligible countries; etc.

The National Chambers of Commerce can apply to the call if they are not members of the already selected Sectoral Consortia.

Yes, as long as they are not already selected to be part of the Sectoral Consortia.

The application is open for Business Support Organisations. The lead applicant and co-applicant(s) can only be a non-profit making entity.

Are considered as BSOs, among others:

  • Business associations
  • Chambers of Commerce
  • Employers’ federations
  • Women associations
  • Sectorial federations
  • Local and regional economic development agencies established in the eligible countries; etc.

Any organisation can apply, as long as it meets all the eligibility criteria of the call (for more details see call guidelines 2.1 – Eligibility Criteria).

Before sending the application, BSOs are advised to check with their legal department, that will be aware of the local context and regulations to help them determine whether the organisation meets the requirements.

No, members of the Sectorial Consortia of the EU4BCC project cannot be part of BSOs partnership and therefore, are not eligible to participate in this call for proposals.

No. The call is open only for the BSOs registered in the EU and EaP countries. Therefore, Swiss organisation cannot participate in this call.

To be eligible for the call for proposals, the applicants should be public or private entities and non-profit organisations.

Before submitting the application, BSOs should consult their legal department, that will be aware of the local legal context and advise them whether the organisation meets or not the eligibility criteria. In addition, the Statute of the organisation has to be sent together with the application (Part C of the proposal).

To be eligible for the call for proposals, the applicants should be public or private entities and non-profit organisations.

BSOs that are not part of the Sectorial Consortia can apply to the call. However, to be eligible for the call for proposals, the applicants should be public or private entities and non-profit organisations. The guidelines provide all additional specifications.

Before submitting the application, BSOs should consult their legal department, that will be aware of the local legal context and advise them whether the organisation meets or not the eligibility criteria. In addition, the Statute of the organisation has to be sent together with the application (Part C of the proposal).

We cannot say if the technological park in the country is a business association, but, to apply for this call, the question is rather if they are a BSO. If the entity is dedicated to supporting the creation and growth of businesses as core activity, then they are a BSO. Additionally, the call requires the BSO to be a non-profit entity.

Yes, as long as they meet all the requirements of the call and they are not already part of the Sectorial Consortia within the EU4BCC project.

The call is open for all Business Support Organisations that are: a) public or private entities, and b) non-profit making entities. Are considered as BSOs, among others:

  • Business associations
  • Chambers of Commerce
  • Employers’ federations
  • Women associations
  • Sectorial federations
  • Local and regional economic development agencies established in the eligible countries; etc.

Are considered as BSOs; i) Business associations ii) Chambers of Commerce iii) Employers’ federations iv) Women associations v) Sectorial federations vi) Local and regional economic development agencies established in the eligible countries, etc.

The definition could also include incubation / technical / science parks, innovation support organisations, innovation hubs, clusters, etc. The Business Support Organisation should be, in principle, dedicated to supporting the creation and growth of businesses.

We cannot say and cannot give any suggestion on specific cases. We remind you that 1 entity can submit a max. of 2 applications.

All BSOs can apply to the call, provided that they meet the eligibility criteria, including a) be a public or private legal entity, b) be a non-profit making entity.

The funds received from the initiative EU4Business are not following the Commission Regulation (EU) No 1407/2013 of 18 December 2013 on the application of Articles 107 and 108 of the Treaty on the Functioning of the European Union to de minimis aid.

No. The call is open only for Business Support Organisations (BSOs) based in the European Union and Eastern Partnership countries.

If the entity is dedicated to supporting the creation and growth of businesses as a core activity, then they are a BSO. According to the call guidelines, are considered as BSOs; i) Business associations ii) Chambers of Commerce iii) Employers’ federations iv) Women associations v) Sectorial federations vi) Local and regional economic development agencies established in the eligible countries, etc.

The definition could also include incubation / technical / science parks, innovation support organisations, innovation hubs, clusters, etc. Before applying, please make sure you also meet all the requirements of the call (ref. is made to the non-profit criterion, etc.).

Yes. To be eligible for the call, each applicant should have a minimum of 50,000 euro annual turnover for each past 3 financially closed years.

Applicant can submit a maximum of two applications (within the same sector or within two different sectors). Said applications must be for two different types of action.

To be eligible for the call, the EU and EaP BSOs should meet the following legal criteria: a) be a public or private legal entity, and b) be a non-profit making entity. BSOs should also meet other technical and financial capacity criteria set in the call guidelines (more details can be found in the call guidelines 2.1 – Eligibility Criteria).

All applicants must complete Annex 8 – Statement Turnover – and have a turnover of min. 50,000 euro/year over each of the last 3 closed financial years; therefore, the applicant registered in 2019, won’t be able to meet the financial capacity criteria of the call.

Yes. In this case, the lead applicant should be established in the EU and co-applicant in one of the EaP countries. In case a BSOs partnership consists of more than 2 BSOs, the applicants should ensure that it has an equal number of BSOs from the EU and the EaP countries. E.g., a BSOs partnership consisting of 4 BSOs should have 1 EU based lead applicant, 1 EU based co-applicant and 2 EaP based co-applicants.

 

As provided in the guidelines page 5-  6th  bullet point, a member of a sectorial consortium  (SC) involved  in the implementation of action in any selected sector cannot be part of  BSOs partnership.  If the applicant considers that it is a separate legal entity from the member of a SC , it must provide the evidence that it is  an autonomous entity . This means that the member of  the  SC finances less than 25%  of the applicant budget. In addition the applicant must prove that it has its own payroll,  turnover and balance sheet .

BSOs can apply as long as they meet all requirements set in the call guidelines. Please check paragraph 2.1 Eligibility criteria.

If the question refers to a university being a BSO, please check the question and answer above, number 20.

If instead the question concerns the legal eligibility criteria, co-applicant needs to be a non-profit organisation. The entity can be public or private.

APPLICATION

The BSOs partnerships must submit the application before the 30th of April, 2021 (17:00 Brussels time).

BSOs should apply to the grant via the call’s submission system: https://submissions.connectingcompanies.eu/#!/

A BSOs partnership needs to submit one proposal. The Lead applicant will collect all requested documents and upload the proposal on behalf of the partnership.

The lead applicant needs to first register in the submission system – https://submissions.connectingcompanies.eu/#!/. The lead applicant needs to indicate name and surname, name of the organisation, and mail address.

Once the registration is submitted, a verification email with a link to complete the registration will be sent to the email address provided during the registration. When this step is completed, the lead applicant will have access to the page where the application can be submitted.

In the process, the lead applicant will need to indicate the sector targeted by the application (Bio/organic Food, Wine, Tourism, Textiles and Creative Industries) as well as the type of action (Twinning, Study Visit, B2B Matching). The lead applicant will have to upload the application, composed of 3 parts:

  • Part A – application form,
  • Part B – budget,
  • Part C – legal, technical and financial capacity.

Parts A and C should be submitted as an unique PDF files (one for Part A, one for Part C). Part B should be submitted as an xlsx file.

For more information, both the guidelines (and the templates), and the slides used for the presentation of the call can be consulted at the following link:

https://www.canva.com/design/DAEWYbWkjK4/1-YeDyqz3ACt1QLAZNA-_w/view?utm_content=DAEWYbWkjK4&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton

Indicatively, the final results will be announced on 11 June 2021.

Yes, you can choose to save a draft in the submission system and go back to finalise later. To enter the system again, you need to click on the link received by email when your initial registration has been done (the validation link).

Sectorial Consortia will be in charge in monitoring the actions performed by Business Support Organisations.

It is recommended that a BSOs partnership proposes an action team composed of at least 4 people: Project Officer, Event Manager, Communication Officer and Financial Officer. For further information please check the guidelines.

No. All staff members proposed by the BSOs partnership must have employment contracts in the organisations they represent.

The proposal should be done for face-to-face activities. Some online activities can be foreseen. However, due to the Covid context, the applicants will also need to propose a contingency plan (section 9, Part A) for the entire activity to be implemented online, should the pandemic context ask for such measures.

There is no official platform to search for partners within the call. However, the EU4BCC team will host a series of networking meetings on 22-24 March where the interested BSOs can introduce themselves and search for partners. In case of interest, the BSOs can register here: https://connectingcompanies.eu/index.php/projects/

Additional networking events will be organised by the Sectorial Consortia. Information on these initiatives will be shared via the official EU4BCC social media channels.

All project deliverables need to be achieved by the end of each project. The maximum duration of each action and the minimum deliverables per action (Mandatory and optional goals, Indicators to be achieved per action & Visibility of the action) are indicated in the call in paragraph 2.1.3.

Please read carefully section 2.3 EVALUATION PROCEDURE AND SELECTION OF APPLICATIONS, of the guidelines. Part A has to be fully filled in according to the indications it provides in each section. Annex 1 to part A (Logical Framework) also needs to be included.

The applications will also be evaluated on their quality, including the proposed budget and capacity of the applicants and co-applicants using the evaluation criteria in the evaluation grid included in the call guidelines (2.3 EVALUATION PROCEDURE AND SELECTION OF APPLICATIONS). Each applicant should demonstrate that they have the management capacity, professional competencies and qualifications required to successfully complete the proposed action.

Yes, the applicant should delete irrelevant information related to other types of action and add their own information, including increased indicators and approach, while respecting all minimum KPIs for the chosen activity.

All applicants must fill in Annex 8 – statement of turnover – the declaration has to be filled with all the income of the organisation according to their annual accounts.

Annex 8 – statement of turnover – must be filled with all the income of the organisation according to their annual accounts.

Twinnings are targeting BSOs as final beneficiaries (participants in the action). Therefore, the aim of the twinning should be the one of involving further BSOs in the activity (min. 14 in all, min. 7 on the EaP and min. 7 on the EU side) and help them develop new/better services for their members.

Page 12 of the call:
“The action is not supposed to be a training, but rather include workshops, on-the-job coaching and/or peer to peer exchanges, with the help of facilitators and experts, as well as the following types of activities:

  • Developing better business linkages including through encouraging the creation of ‘clusters’ of companies that cooperate with each other to launch new or better products, or initiating forums to consider how local companies can improve the linkages between them
  • Workshops to increase BSOs internal capacity and ability to provide sector-specific support to SMEs for export purposes, with the specific objective of increasing cooperation and interlinkages between EaP and EU BSOs
  • Developing Guidance and Best Practice Manuals on a sector by sector basis, although in an overall working framework
  • Branding and marketing
  • Market research (a product for SMEs on internal and external markets)
  • Labelling
  • Certification
  • Quality and safety control
  • ISO
  • E-commerce
  • Expand and develop communication towards EU BSOs/in the EU to diversify and attract more expertise and exchange of experience between EU and EaP SMEs and BSOs.”

Each action has specific final beneficiaries, and activities within each action should be targeting those specific beneficiaries:

Twinnings – BSOs

B2B Matching – SMEs

Study Visits – BSOs and SMEs.

That is right. The applicants should send a separate application if they want to apply for a second action.

One partnership implements only one action (twinnning, study visit or b2b matching). Detailed information regarding indicator can be found in the call guidelines (2.1.3 ELIGIBLE ACTIONS: ACTIONS FOR WHICH AN APPLICATION MAY BE MADE).

At page 14 in the Guideline, reference is made to the preliminary meetings between the applicants to focus on the specific aspects that will be tackled in the implementation of the B2B matching. At page 12 there is also a list of activities meant to enhance SME to SME contact and trade opportunities:

  • Organise Business to Business meetings between EU and EaP countries but also within EaP countries, in line with the 20 Deliverables for 2020’s objective (https://www.consilium.europa.eu/en/policies/eastern-partnership/20-deliverables-for-2020/) to enhance people to people contacts and trade opportunities.
  • Networking
  • Participation to trade fairs
  • Matchmaking on ‘filiere’ level
  • Business mentoring and e-tools
  • Coaching on e-commerce
  • Innovation support

Additional preliminary activities involving SMEs can be foreseen.

An order of which country the study visits will be implemented first depends on the applicants’ choice.

From the available budget it is mandatory that each proposal should forecast at least 2 visits to Brussels for min. 2 persons for events/trainings/workshops. Seen the current pandemic and should the situation not change, the participation could turn into online participation at a later stage. The specific face-to-face visits are to be foreseen in the budget.

The selected BSOs Partnership will be invited by EUROCHAMBRES or the Sectorial Consortium to attend training sessions, networking and benchmarking activities at the level of the overall EU4BCC project (i.e. training sessions on the grant contract financial procedures and on project performance indicators, EU4BCC stakeholders’ annual meetings, workshops for exchange of experiences and best practices etc.). To attend these meetings 1,500 euro per person should be foreseen to cover travel and accommodation costs. The participation of the BSOs partnership in the EU4BCC final conference will be covered by EUROCHAMBRES within the limit of 130 participants for the final beneficiaries SMEs and BSOs.

Twinnings can only have BSOs as final beneficiaries. SMEs can only be involved in certain activities performed during the twinning, if necessary. For example they could be involved in the piloting of a new training module produced as a result of the twinning. However, they will not participate in the twinning itself but only in a pilot or test or survey, etc.  phase.

Each application should include at least three of the following issues, as indicated in page 4 of the call and also during the organized presentations of the call:

  • gender equality;
  • business opportunities opened up with the Eastern Partnership Agreements signed between the EU and EaP countries;
  • institutional building, between CCIs and BSOs, best practices, benchmarking, cooperation between companies;
  • transfer of know-how, transfer of technology, synergies with existing networks like Enterprise Europe Network;
  • job creation and poverty reduction;
  • businesses in rural areas run by women and men.

An erratum has been published.

In Section 3: Description of the Action (Part A), the applicant should provide the general overview of the proposals and the description of the action plan to implement the project. This part should demonstrate the feasibility and relevance of the action, how it takes into account the needs of the SMEs and BSOs, what elements it includes, who are the beneficiaries, if the timetable and used tools are realistic, how dissemination is foreseen, etc.

In 8.4 Work Package 4 – Implementation of the action (including online action), the applicant should give detailed information on concrete steps it will undertake to achieve minimum expected results and milestones. The implementation should be also further detailed into tasks for the specific WP4.

 

For the milestones, please check paragraph “Indicators to be achieved per action” which starts at page 14 in the Guidelines for applicants. The specific ones for Study Visits start at page 16.

In the application form, the applicant should provide the general description of the beneficiaries, the way they will be reached and selected, as well as the numbers to be reached according to the KPIs. There is no need to indicate the names of the participating SMEs and of their representatives.

No, the marketing plan should be broader and may include a new packaging creation. The same applies for a branding or rebranding strategy.

The BSOs partnership can choose one of these results to be delivered. These results should be realistic, in line with the project’s objectives and answering the needs of the beneficiaries. The applicant is free to suggest its own idea, depending on the context.

Logical Framework (Annex 1 of Part A) provides an overview of the outcomes, outputs, results to be achieved within the project. It also contains all indicators and targets mentioned in the call guidelines and Part A of the application, as well as the forms and means of verification on how the BSOs partnership will achieve all the targets and assumptions.

In section 8 of Part A, applicants should develop each WP. Specifically, in section 8.1 applicants should explain the overall organisation of the action (twinnings, study visits, B2B matchings) as well as the event management plan you will apply. Events could be:

  • online preliminary events
  • communication/dissemination events
  • b2b face-to-face or online events
  • conferences
  • events foreseen while traveling (business meetings, visits, participation to networking events, etc.)
  • success stories sharing, etc.

You can foresee into your event management plan the events that better suit your type of action and which will better help you reach the expected results. The main events (core events) should be indicated and detailed in this section.

Please refer to section 1.3 of the Guidelines for applicants, page 7, paragraph a) Modalities of payments.

The language requirement applies to the staff suggested by the BSOs partnership. The lead applicant should collect and send CVs of all proposed staff members. CVs, to be sent in Europass format, should include the languages section. In addition, for each staff a link to reports, communication plans, etc. published over the last 5 years can be sent as a proof that language requirements are met.

BUDGET

No, in Part A (section 9 “contingency plan”) an alternative solution should be indicated for the proposed activities. If the situation will impose to apply the contingency plan, where travels are not allowed, the beneficiary will be requested to submit an amendment with a reallocation of the budget to cover the costs required for the online implementation of the action.

Applicants can insert as many rows as needed, as long as they respect the budget headings.

The travel cost for the other BSOs and SMEs involved in the action, participants in the study visits or b2b matching has to be included in the budget. They are not partners, they are the final beneficiaries.

Travel and subsistence costs for the final beneficiaries that are taking part in the activities (BSOs and SMEs) are lump sum.

For the staff of the applicants traveling for these activities/events the actual incurred cost will be applied.

In-kind contributions are not foreseen for this call. Please see the call guidelines.

EU4BCC’s working language is English, meaning that all documents need to be submitted in English. In case some of the official documents of applicant organisations (statutes, for instance) are in other languages than English, applicants must translate and attach the translation of all relevant information proving their capacity and eligibility.

Each applicant (lead applicant and co-applicant(s)) must provide the Statement of Turnover for the last three years (Annex 8 in the Part C of the application). Therefore, the criteria ‘turnover of min. 50,000 euro/year’ applies to each applicant (lead applicant and co-applicants) separately over each of the last 3 financial years. This criteria is equally applicable for the EU and EaP BSOs.

Experts can be hired and inserted in the budget in “Other cost”. However, in the justification of the budget and on the description of the action, this should be explained and duly justified. Please see the article 2.1.4 Eligibility of cost, costs that can be included.

Interpretation costs are eligible and for this a company should be contracted, please see the article 2.1.2 Subcontractors.

It is partly correct. The aim of the call is to support sustainable economic development and job creation in the Eastern Partnership countries by helping SMEs to grow (by promoting trade, inward investment and business links with companies in the EU). Hence, this particular call is designed to create partnerships between Business Support Organizations from EaP and EU countries (the EU BSOs to be lead applicants) that will be willing to implement one of the following actions: Twinnings, Study Visits and B2B matching. SMEs can be the final beneficiary of some of these actions. For detailed information, please check the call for proposals: https://connectingcompanies.eu/wp-content/uploads/2021/03/Call_for_proposals.pdf

At this stage, the applicants are requested to ensure the budget of the action is according to the description of the action, where they should envisage face to face activities. If the situation imposes to apply the contingency plan, where travels are not allowed, the beneficiary will be requested to submit an amendment with a reallocation of the budget to cover the costs required for the online implementation of the action.

Experts, trainers, speakers or interpreters are part of budget line 3. Other cost, services.

Example – in the B2B matching, a BSOs Partnership has to ensure the travelling of 10 SMEs to a B2B meeting in Italy. On the budget item 1.2.1 Seminar/conference participants final beneficiary SMEs, the applicant will introduce the lump sum of 180 euro/day x 2 or 3 days. For the travel cost 2.3 Seminar/conference participants final beneficiary SMEs, the applicant will introduce the lump sum 450 euro/day x 10 (the number of the SMEs participating in this activity). On sheet 2, Justification of the budget, the applicant will need to explain the travel from where to where, who are the participants and the number of days allocated to this travel.

The applicant should check the Eligible direct cost, that states “the cost of staff assigned to the action, corresponding to actual gross salaries including social security charges and other remuneration-related costs; salaries and costs shall not exceed those normally borne by the beneficiary(ies);”

However, in the EU4BCC grant contract, it will be used sheet 3. DRC (Staff daily rate calculation ), where the staff engaged in the action should provide all the details and supporting documents for the DRC 2020 used on the budget and afterwards on the expenditure report.

All staff members proposed by the BSOs partnership must meet the call requirements according to the responsibilities of the BSOs involved in the partnership.

Sheet 3.DRC is already prefilled to give an example. The applicant should fill in all the orange boxes where necessary and specify all the other component of the salaries under ‘e’, ‘f’ etc. Moreover, the applicant should copy and fill in the same tab for each member of the staff allocated on the action, inserted in part 1 Budget of the action – 1.1 Human resources, and describe the main responsibilities and the days or hours allocated to the action on the sheet 2. Justification of the budget.

The participation in EUROCHAMBRES’ activities must be divided into two different budget categories

 1.2.1 Abroad (staff assigned to the action) staff actual cost for the per diem/ daily allowance  and 2.1. International travel EU-EaP staff or 2.1. International travel EaP-EU staff depending on from where the travel will take place.

If the project is granted, the rule of 10% of the budget transfer between the budget heading will be applicable. However, more information will be offered in the training of the beneficiary and rules for reporting and implementing manuals are foreseen.

Applicants are invited to submit balanced proposals regarding the repartition of the activities and the budget between the consortium partners. 

The window for starting the activity can be of 5 months, as explained in the Guideline:

If following the evaluation procedure (see infra section 2. Item 7) the BSOs partnership signs a grant contract with EUROCHAMBRES, the implementation of the action must start within 5 months from the date of signature of the grant contract. If the starting date of the action does not take place within this 5 month time period, EUROCHAMBRES will terminate the grant contract on that ground. The amount of the grant will be used to finance a new call for proposals (study visits or B2B matchings.)

In case of a negative or delayed decision, the Grant contract will be terminated. No other option is foreseen and core activities cannot be subcontracted.

Please see the Eligible direct costs:

  • the cost of staff assigned to the action, corresponding to actual gross salaries including social security charges and other remuneration-related costs; salaries and costs shall not exceed those normally borne by the beneficiary(ies);
  • travel and subsistence costs for staff taking part in the action, provided they do not exceed those normally borne by the beneficiary(ies) nor the rates published by the European Commission at the time of such mission if reimbursed on the basis of incurred costs;
  • travel and subsistence costs for other persons taking part in the action (final beneficiaries BSOs and SMEs owners), provided they do not exceed  the lump sum indicated in Annex B Sheet 5- Per Diems;
  • costs entailed by contracts awarded by the beneficiaries for the purposes of the action;
  • costs deriving directly from the requirements of the contract (dissemination of information, evaluation specific to the action, certified translations, reproducing, insurance, etc.);
  • duties, taxes and charges, including VAT, paid and not recoverable by the beneficiaries.

No, this kind of cost is not directly linked with the objective of the action; please see the Ineligible costs.

No, this kind of cost is not directly linked with the objective of the action; please see the Ineligible costs.

The applicant should specify the typology of the action, Twinnings, B2B matching or Study visits, where this activity is envisaged.

Strictly referring to the existing certificate, the applicant should consider that as a general rule, in EU Grant Projects, the eligibility of the cost starts from the signature of the contract. All costs reported before the signature of the contract are not eligible.

A BSOs partnership should send only one budget form correctly filled in. The budget of the action must be created by the lead applicant and contain the forecast of the budget of all the partners involved in the consortium.

Example – one of the activities of the study visit involves the travelling of 8 SMEs and BSOs from Belarus to Italy. On the budget item 1.2.1 Seminar/conference participants final beneficiary (SMEs and BSOs), the applicant will introduce the lump sum of 180 euro/day for Italy x 3 days x 8 participants (i.e. the number of final beneficiaries travelling). For the travel cost 2.3 Seminar/conference participants final beneficiary (SMEs and BSOs), the applicant will introduce the lump sum 450 euro/day x 8 (the number of the SMEs and BSOs participating in this activity). On sheet 2, Justification of the budget, the applicant will need to explain the travel from where to where, who are the participants and the number of days allocated to this travel.

For the remaining participants (from Italy to Belarus), the applicants will have to insert – on the budget item 1.2.1 Seminar/conference participants (SMEs and BSOs) – the lump sum 133 euro/day for Belarus x Number of days X Number of participants. For the travel cost 2.3 Seminar/conference participants final beneficiary (SMEs and BSOs), the applicant will introduce the lump sum 450 euro/day x Number of participants. You can insert  new lines where needed.

The budget of the Action have a predefined structure . However, under the budget line ‘Human Resources’ the applicant should indicate salaries and per diems. 

Budget for the Action 1

Unit 7

# of units

Unit value
(in EUR)

Total Cost
(in EUR)

1. Human Resources

 

 

daily

 

1.1 Salaries (gross salaries including social security charges and other related costs, local staff) according with the sheet 3 DRC (Daily Rate Calculation)

day

5

100

500

1.1.1 NAME SURNAME Position in the project / Partner 1

day

18

900

16200

1.1.2 NAME SURNAME Position in the project / Partner x

day

1

700

700

1.1.3

day

12

300

3600

1.1.4

day

10

 

0

1.1.5

 

 

 

 

1.1.6

 

 

 

 

1.1.7

 

 

 

 

1.1.8

 

 

 

 

Subtotal Human Resources

 

MAX 40% (max. 24.000,00)

21000

1.2 Per diems for missions/travel

 

 

 

 

   1.2.1 Abroad (staff assigned to the Action) staff actual cost

Per diem

20

200

4000

   1.2.1 Seminar/conference participants final beneficiary SMEs

lump sum

50

150

7500

 

 

 

 

 

Subtotal  Per Diem

 

 

 

11500

 

The rule of equal partners form EU and EaP countries applies only to the BSOs partnership. Please remember that the members of a BSOs partnership cannot be also subcontractors in the action and that core tasks cannot be subcontracted. Also, please consider that in sheet 2. Justification of the budget you will need to justify the subcontracting and make the correlation with your Description of the Action.

BSOs partnerships are allowed to sub-contract part of the action, however, they must ensure the following conditions are complied with:

  • subcontracting does not cover core tasks of the action,
  • recourse to subcontracting is justified because of the nature of the action and is necessary for its implementation,
  • the estimated costs of the subcontracting are clearly identifiable in the estimated budget,
  • any recourse to subcontracting, if not foreseen in the provisional budget), shall be communicated without delay to the Project coordinator for approval.

This project follows the rules of PRAG and not Erasmus +. All proposed staff members need to have a direct employment contract within the organisations they represent.

All BSOs and SMEs participating in study visits should be considered as final beneficiaries and the relevant expenses (up to the maximum amount indicated in tab 5 of the budget) should be covered by the action.

Yes, the group of the participants in the action can be bigger than the one presented in the guidelines, however,  all BSOs and SMEs participating in study visits should be  foreseen in the budget (up to the maximum amount indicated in tab 5. Per Diems).

EU4BCC team is not allowed to provide feedback on the individual cases and cannot check the applicant’s eligibility before the actual evaluation of proposals starts.

Each applicant (lead or co-applicant) should send financial turnovers as one entity. The applicant should check with its financial and legal departments about what financial information is related to this entity.

Please take in consideration the general principle of eligible cost in EU funded projects, that states  that the  actually costs are  actually incurred by the beneficiary and which meet the following criteria:

  1. a) they are incurred within the implementation period, with the exception of costs relating to the request for payment of the balance and the corresponding supporting documents.
  2. b) they are indicated in the estimated budget of the action.
  3. c) they are incurred in connection with the action as described in the Description of the Action and are necessary for its implementation;
  4. d) they are identifiable and verifiable, in particular they are recorded in the beneficiary’s accounting records and determined according to the applicable accounting standards of the country where the beneficiary is established and according to the beneficiary’s usual cost accounting practices;

Considering, the above paragraph all the cost of the project should be encoded on the accountancy of  each beneficiary of the action that declared the cost.

According to the conditions of the call, the funds will be transferred to the account number provided on the financial identification form (Annex 7, Part C). Payments shall be made as follows :

  1. a) An initial pre-financing payment of EUR representing 40% of EUROCHAMBRES’ contribution upon receipt of the Coordinator’s request of payment.
  2. b) An interim payment of 30% of the provisional budget upon receipt and approval by EUROCHAMBRES of the technical and financial report proving that the BSO partnership has spent at least 90% of the pre-financing instalment.
  3. c) The balance payment will be made within 60 working days following EUROCHAMBRES’ approval of the final technical and financial reports.

The lead applicant will transfer funds to co-applicant(s) upon the basis of a bilateral agreement they should sign in case the proposal is retained for granting.

If the person assigned to the action have an ongoing employment contract with one of the organization part of the project it is possible, however it is recommendable that you will check all this eligibility criteria with your legal department since the national law may differ from country to country.

As indicated in question 21 (Budget, FAQs), 1,500 euro needs to be divided into two categories, between per-diems (1.2.1 Abroad (staff assigned to the action) staff actual cost for the per diem/ daily allowance) and travel (for EU to EU travel, the applicant can indicate 2.2 Local Transportation (intra EU staff). However please take in consideration that the budget is an estimation, the actual cost incurred will be reimbursed.

The participation in Study Visits is not limited to the BSOs/SMEs owners. However, we highly recommend participation from the owners or “high hierarchy employees”: CEOs, Managing Directors, etc. or department specific managers (for instance if they foresee to obtain a new marketing plan, the marketing manager / specialist / expert should take part in the action).

To download the FAQ section click here

CALL FOR EXPRESSIONS OF INTEREST – closed

The EU4BCC project aims to support sustainable economic development and job creation in the EaP countries by helping SMEs to grow – especially by promoting increased trade, encouraging inward investment and fostering business links with companies in the EU.

In the EU4Business: Connecting Companies, 5 Sectorial Consortia will be selected through Call for Expressions of Interest (EoI). Each Consortium will comprise a minimum of 1 EU and 1 EaP Chambers (maximum 4 EU & EaP Chambers per sector) who will manage the selected sector aiming at the implementation of the long term strategy developed by Board of Experts towards improving the competitiveness of the sector covered.

This Call for Expressions of Interest (EoI) is launched to identify, for each sector, EU and EaP Chambers (CCIs) which will be responsible for monitoring, supervising and reporting the subgrants taking into account the Board of Sectorial Experts’ recommendations.

Deadline to submit expressions of interest:
FRIDAY 17 JULY 2020

Candidates interested to apply are invited to submit an application in accordance with the rules set out in the call. In order to submit your proposal please follow the link below:

 

Presentation of the Call for Expressions of Interest:
slides
video presentation (webinar)

FAQ

This section has been produced on the basis of the questions received through the project’s contact email (eu4bcc@eurochambres.eu), during the networking sessions, and during the presentation of the call for expressions of interest. Please note the project team is not allowed to give answers to questions by email and this is the reason why this FAQ section has been created.

The FAQ will be updated on a weekly basis.
The deadline to ask for clarifications concerning this call is TUESDAY, 23 JUNE. The last update of the FAQ will be published on Friday, June 26.

There is not a document called “guidelines” as such, however, all the necessary information on how to prepare the proposal (composition on the consortia, desired targets, implementation approach, budget preparation….) can be found in the annexes of the call that have been published on the page of the call. On the same page of the call you can also find the general clarifications published on the 24th of June 2020.

Yes, as long as each of the participants of the consortium takes part in a maximum of 2 applications in 2 different sectors. If one of the participants is involved in 3 proposals, none of the submitted proposals will be evaluated.

Yes, as long as the 2 proposals are targeting 2 different sectors.

BSO – business support organisation – can be a chamber of commerce or a different entity. Affiliated entity refers to the relationship/connection with EUROCHAMBRES (part of our network).

The call requires each applicant consortium to be formed by at least two CCI (one from EU and one from EaP countries). This first call is only opened for CCIs that have ties with EUROCHAMBRES, being affiliated entities to our network.

All the affiliated chambers shall be explicitly mentioned in the proposal during the application process. The number of partners needs to meet the requirements of the call.

In this section each participating CCI needs to specify which kind of relationship links the organisation with EUROCHAMBRES.

The understanding is correct. One organisation can be part of 2 different consortia but in 2 different sectors, for instance: A CCI can participate in a consortia focused on wine and in one focused on bio-/organic food. If the same CCI participate in 2 consortia focused on wine, the applications of the 2 consortia where the CCI participated will be disqualified.

The same applicant cannot submit more than 1 proposal in the same sector. The same chamber can take part in two proposing partnerships in two different sectors. If the same chamber takes part in 2 different proposals in the same sector, the proposals will not be evaluated.

No, only the leader of the consortium needs to register. The documents will have to be uploaded by the consortium leader, just like in any other application for EU projects.

The submission of a proposal only requires to complete and upload the annexes provided on the project’s website. No additional agreement or Power of Attorney is required at this stage. However, the members of each consortium are free to sign letters of mandates, pre-agreements, etc. internally, if they deem it necessary, but these documents don’t need to submitted through the system.

There are no guidelines in this regard. The CCIs are free to shape the proposal as they want, it could be more generic or more specific. The proposal and the way it is shaped has to be logic, fully justified and consistent.
  • Check the inbox of the email used for registration
  • Check the spam
  • Once you find the link, please click on it to VALIDATE your registration

For more info on the process you can also check the slides (presentation of the call).

If you saved your draft before leaving the submission system, the system has saved your modifications. To enter the system again you need to click on the link received when your initial registration has been done (the validation link). This will bring you to your – in progress – submission. You can also check the slides from the presentation of the call.

The Consortium will not directly implement any study visit/twinning/business to business matching. For the role of the consortium, please see the general clarifications published above on this page.

There is only one single project (EU4Business: Connecting Companies) which will be supporting 59 events/activities in total. The distribution of the events per sector is as follows:

  • 12 activities in the Bio/organic food sector
  • 11 activities in the Wine sector
  • 12 activities in the Tourism sector
  • 12 activities in the Textile
  • 12 activities in the Creative industries sector

Summing up the above 5 lines takes us to a total of 59 activities. Each activity will be financed with a max. of euro 60.000,00. If there will be proposals submitted for less than 60.000,00 euro, the remaining amounts can be used to further finance additional activities.

The indicators to be achieved per action should, at least, reach the following:

  • Wine consortium: a minimum of 11 act. (maximum amount of 60.000,00 euro per grant)
  • Bio/organic food, tourism, textiles and creative industries: a min. of 12 act. (at a max. of 60.000,00 euro per grant)

Yes, the European Commission requires every member of the Consortium to be registered in PADOR and this will be verified during the evaluation process. If any of the applicants (lead applicant or consortium member) will not be registered in PADOR, the entire consortium will be excluded.

You can access the PADOR registration / sign up page by clicking here. PADOR has now a dedicated app that can be downloaded by users directly from the signing website for a quicker and easier use. Additionally, all the information regarding PADOR, the European Online registration services, can be found by clicking here.

Last but not least, the European Commission Authentication Services has a dedicated helpdesk to clarify any question regarding PADOR registration. For external users the contact email is the following: EU-LOGIN-EXTERNAL-SUPPORT@ec.europa.eu.

Yes. You need to first register in the submission system. In order to register you  need to access the submission website (https://submissions.connectingcompanies.eu/). There is a link also from the website of the project (http://connectingcompanies.eu/index.php/calls/). Required information includes: Name, surname, organization, and mail address. Once the registration is submitted, you will receive a verification email with a link to complete the registration. When this step is completed the application of the call can be started.

Regional and local Chambers from the network of EUROCHAMBRES can also participate in this call.

Yes. Regional and local Chambers from the network of EUROCHAMBRES can also participate in this call.

No, this call for expressions of interest is restricted to our network of chambers, at national, regional and local level. The call for proposals (to be issued indicatively in December 2020) will be open to all BSOs (Business Support Organisations).

In this first call for Expressions of Interest, the answer is Yes. All the chambers who wish to apply need to be part of the EUROCHAMBRES. However, this won´t be a requirement in the second call that will be published at the end of the year/beginning of next year.

The call of expression of interests is aimed at any EU or EaP CCI which can demonstrate a structural link with the applicant which is EUROCHAMBRES. Consequently associations of CCIs as such are not eligible, however, individual  CCIs that are members of any other wider association that are interested in participating  in the sectorial consortia  can submit their  applications,  however the structural link should be between the individual CCI and EUROCHAMBRES.

No, this call for expressions of interest is restricted to our network of chambers, at national, regional and local level. All members of the consortium need to meet the requirement of the call indicating each member needs to be part of the EUROCHAMBRES’ network. Should the consortium be formed in a different manner than the one indicated, the proposal submitted will be disqualified and therefore not assessed. The call for proposals (to be issued indicatively in December 2020) will be open to all BSOs (Business Support Organisations).

If you refer to the possibility of having one chamber of commerce submitting two different applications for two consortia, yes, the whole application procedure will have to be done twice, one with each consortium.

If you refer to the possibility of participating in the second call that will be published later on in 2020, the instructions and information will be published on the website and on social media at the right juncture. However, chambers of the five selected consortia won´t be eligible to participate in the second call.

The second call for proposals will be published on EU4BCC website and the submission of proposals will be centralized through a submission system connected to this platform.

The authorized representative is the legal representative of the lead CCI. Annexes 4 and 5 have to be signed by the authorized person of each applicant CCI.

The timeline to implement activities is 20 months starting from the date of signature of amendment of the EU Grant contract (foreseen date October 2020). Please note that 11 events are for the wine sector, the other 4 sectors shall include 12 events each.

The purpose of the first call is to identify specific entities into the EaP and EU countries to monitor the implemented actions in each sector and to do the reporting, etc. and, as such, it is only opened for chambers of commerce from EU and EaP countries. The second call is expected to be launched in late 2020/beginning of 2021 and will be open to all EaP and EU BSOs and SMEs

The main indicators can be found into the Logical Framework (Annex 7). They include the following targets:

  1. Increase competitiveness of the selected sectors across the EaP countries
  2. Increase the business contacts/networks:
    • 40% increase (12 BSOs), at least 5 BSOs from EaP and their counterparts in the EU
    • At least 40 SMEs per sector from EaP involved in the matchmaking
  3. Sectorial networks of EU and EaP BSOs and SMEs to foster further collaboration: At least 150 BSOs/SMEs per sector, including members of board of experts, sector consortia, twinning partners and SMEs (by end 2022)
  4. Enhance capacity of EaP sectorial BSOs to represent and support their member SMEs:
    • At least 12 BSOs are mobilized, trained and institutionally strengthened to provide better services
    • Minimum 3 new relevant services are developed and offered by BSOs
    • Minimum 10% increase in their membership
  5. Establish partnerships between EaP and EU BSOs to increase international trade and support SME internationalization:
    • At least 3 MoU or other agreements signed between EU and EaP BSOs
    • At least 4 B2B matchings
    • At least 4 Study visits
  6. Increase number of EaP SMEs collaborating with EU/EaP SMEs:
    • 20% of the SMEs accessing the BSOs services
    • 30% of the SMEs are women-led
    • 20% of the SMEs are in rural areas
    • 60+ business meetings organized
    • At least 8 promising partnerships created
    • At least 5% of SMEs increase their trade flow
  7. Increase awareness/understanding among EU enterprises on trade environment and sectorial opportunities in EaP countries:
    • 200 SMEs reached per country
    • 9 testimonials or success stories to be shared on Social Media channels

The members of the selected Consortia are not allowed to participate in the second call for proposals. Their responsibility will be to monitor the implementation of the activities together with EUROCHAMBRES.

This is not related to this first call but to the second which will be published by the end of the year. The necessary guidelines and instructions will be published at the right juncture on the project’s website and consortia will be shaping the call together with EUROCHAMBRES and under the supervision of the EC.

The implementation of the activities will be handled in the second call for proposals (to be published by the end of 2020). The current call is targeting the 5 sectorial consortia that will be monitoring those activities.

The activities are expected to be distributed as follows:

  • 1-2 BSOs study visits to European countries with around 20 relevant participants (10 from EU and 10 from EaP countries)
  • 5 Business meetings with around 80 relevant participants (40 from EU and 40 from EaP countries)
  • 4+ BSO supported through twinning

Each consortium is responsible for the activities of each project, including the launching of the second call for proposals, the selection of the beneficiaries, the monitoring of the activities and the financial and technical reporting. The activities won’t be implemented by the consortium but by the final beneficiaries. However, the Sectorial Consortium should ensure that the expected outputs of the actions are met. They should shape the call, monitor the activities, check the reports, etc. keeping an eye on the Key Performance Indicators.

The logical framework mentions the following result chain: “Partnerships between BSOs from the EaP countries and EU established to increase international trade and support internationalisation of their member SMEs” in order to quantify this result (goal) the target is: a) At least 3 MoU or other agreements signed between EU and EaP BSOs b) At least 4 B2B matchings and c) At least 4 Study visits and / or twinnings.

While the a)1-2 BSOs study visits, b) 5 Business meetings and c) 4+ BSO supported through twinning, relates to the desired distribution of the activities in the proposal and is consistent with the requirement of min. 11 actions in the wine sector and min. 12 actions in all the other sectors.

We have updated the Logical framework inserting the part in red.

It is not forbidden to have online meetings or events. However, the core activities (see the general clarifications) are expected to be designed, budgeted and implemented as face-to-face activities. Monitoring, for instance, cannot be budgeted as an online activity.

If you make reference to the logical framework (Result Chain: Capacify of EaP Sectorial BSOs enhanced to represent and support their member SMEs), the answer is no. The indication to mobilize at least 12 BSOs refers to the fact that, after the implementation of the activities in one sector, the indicators should show the specific goals are attained (and, among these goals, the one specifying that at least 12 BSOs mobilized, trained and institutionally strengthened to provide better services.).

The project indicators are explained in the answer above.

The distribution of activities leading to the indicators above explained requires to include the following:

  • 1-2 BSOs study visits to EU countries with ± 20 relevant participants (10 from EU + 10 from EaP countries)
  • 5 Business to business matching with ± 80 relevant participants (40 from EU + 40 from EaP countries), leading to 20 promising partnerships and business cooperation (contracts, subcontracts, investment etc. signed)
  • 4+ BSOs supported through twinning to provide new or better services.

The responsible party is the sectorial consortium (who shapes the call for proposals, pre-assesses the proposals and monitors the implementation of the activities).

The Result chain “Capacity of EaP sectorial BSOs enhanced to represent ad support their members” has three indicators a) number of EaP BSOs participating in twinnings, b) number of sector-specific services developed based on strategic recommendations, and c) % of increase in membership. The target of 12 BSOs are mobilized refers to the indicator a) and as such is the same for every sector, regardless on the number of activities that will be organised.

The target should be min. 11 for the wine sector. The Consortia preparing a proposal for the wine sector can indeed be able to finance more than 11 actions if the activities to grant do not require the entire max. amount of 60.000 euro per action. If you save 10 k from, let us say, 4 actions, and have 40 k available, you can proceed in financing a 12th action.

There will be an advance payment. Each consortium will receive a pre-financing, but it will not be for a specific activity (i.e. events, as you mention in your question).

EU4BCC is a grant contract and, as such, the budget is based on real cost: real staff cost reflected on salary sheets and timesheets.

No, EUROCHAMBRES will pay the final beneficiaries of the activities directly.

Yes, in the event you want to participate in two different consortia, the whole application (from Annex A to Annex C) will have to be redone and re-submitted.

In principle no. Every activity should have her own budget and travel. However, this does not concern this call, as the Consortia will not be financing the activities from the budget of the consortium (i.e. from the budget you are now shaping).

Business to business matching have been designed to enhance SMEs business contacts and trade opportunities, i.e. has SMEs as target final beneficiary.

Each Consortium should plan its budget considering only face-to-face and on-site monitoring activities.

The responsible party is the sectorial consortium. EUROCHAMBRES has already implemented the initial survey (results in the Annex 1 and 2 to the General inception report published here: http://connectingcompanies.eu/index.php/reports/. The second survey will be launched by EUROCHAMBRES, but consortia will need to ensure participation of BSOs and SMEs.

Be careful: The result mentioned in the logical framework says “support sectorial BSOs to enhance EaP SMEs internationalization, export capacities and access to new markets” and the related targets are: a) 40% (12 BSOs) increase of business contacts, b) at least 5 BSOs from EaP and their counterparts in EU involved in the action and c) at least 40 SMEs per sector from EaP involved in the matchmaking.

The sectorial consortium is responsible for the financial and technical reporting of each of the activities. EUROCHAMBRES´ task in this regard is to: collect the reports from each consortium, ensure the provided information is complete and accurate and consolidate the reports for the EC. For more details see the general clarifications published on June 24th 2020 above.

No, financial support to third parties is handled and paid directly by EUROCHAMBRES so this amount does not have to be considered in your budget.

The travel costs for the participants in the study group is financial support to 3rd parties. This shall not be included in the budget of this call which shall only consider the monitoring of the activities that will be financed by the second call. However, the current call (Call for EOI) budget should consider the travels of the allocated employees that are implementing the project.

The SMEs are not allowed to participate in this call for expressions of interest. Their travel costs might be considered into the call each consortia will issue (indicatively in late 2020). The question received therefore does not concern this call and the budget of the current potential applicants (i.e. CCIs submitting a proposal for the current call for expressions of interest).  

The amounts shown in the budget are estimations based on the activities to be implemented. The total amount of each budget line has to be respected meaning that you can propose lower amounts than indicated but not higher amounts, otherwise the proposal would be considered non-eligible.

Yes, additional budget lines can be added, as long as the costs are eligible and total cost does not exceed the total amount of each budget line

The definition of BSO provided by the EU includes the following organisations: “sector business and trade associations, sector departments within the Chambers of Commerce and Industry and other trade support institutions, quality management institutions (including laboratories), sector-specific consulting companies as well as other formal and informal establishments supporting the sector”.

Yes, the whole application, from Annex A to Annex C will have to be redone and re-submitted.

There is not an optimal number of staff to allocate. The number of employees depends on the amount of tasks, assigned staff and estimated time that each employee will dedicate to the project. It is important to ensure that the number of person-days and the intended activities are aligned and coherent. Please note that we will only allow for employment contracts, so in-house consulting contracts will not be accepted for staff costs.

There are no guidelines. The budget shall be split based on the tasks and person-days allocated to each applicant/co-applicant.

No, since this are considered contribution “in kind” and this type of contributions are not accepted in this call.

The travel is limited in the budget at 11,600 euro per sector. Keep in mind that we expect the applicants to include at least 1) 12 (11 for the wine sector) monitoring visits and 2) two trips to Brussels for the kick off and the final conference.

ECH will pay the pre-financing to the Consortium leader. The leader will then distribute the pre-financing to the partners in the consortium.

The main indicators have been defined in order to evaluate the level of success of the actions implemented by each consortium and they can be found into the Annex 7 – Logical Framework. They are also explained above (see previous answers).

“5 Business meetings with ± 80 relevant participants, leading to 20 promising partnerships and business cooperation (contracts, subcontracts, etc.)” refers to the same indicators, explaining it better:

  • At least 8 promising partnerships (commercial contracts, subcontracts, etc.);
  • At least 12 business cooperation (temporary contract, investment agreements, joint advertising agreements, agreements to improve own quality processes, etc. – any other concrete type of business cooperation the two SMEs can find).

No, the management information system will be the same as EUROCHAMBRES is currently using, there is no need to include this item into the budget.

If you refer to the networks, indeed they need to include at least 150 BSOs/SMEs per sector, sectoral experts, the members of the consortia, etc. You should insert into the proposal ideas on how to create and increase these networks, and on how you can write the call for proposals for the final beneficiaries is such a way that they can help you reach this target and prove you have reached it.

No, the management information system will be the same as EUROCHAMBRES is currently using.

The amount of the financial support to 3rd parties is not the object of this call. The numbers provided in the financial support are indicatively for you to know how many  activities you will have to monitor. The object of the call is the monitoring of the activities, not their implementation. The financial support to third parties is handled and paid directly by EUROCHAMBRES, and as such, this amount does not have to be considered in your budget.

Yes, the total eligible cost of the actions is 232 800 euro per sector, co-financing included.

To download the FAQ section click here